Enrollment

Important Deadlines | Enrollment Exceptions | Enrollment Status


Consult the academic calendar for a listing of all important dates. It is available at the Office of the Registrar web site: https://registrar.ucsc.edu/calendar/

 

Important Dates

Fall deadlines listPriority Enrollment

New graduate students may enroll in courses beginning June 22 for Fall 2017.

Enrollment Deadline

Students must enroll in at least one course and pay fees by the Enrollment Deadline. Students who fail to do so will incur a $50 Late Registration Fee. 

Enrollment deadlines for Academic Year 2017-18:

Fall Quarter - October 6

Winter Quarter - January 16

Spring Quarter - April 9

Add/Drop/Swap

After open enrollment closes, students may add or drop classes.

Note: Full-time students must be enrolled for a minimum of 10 units. Students will not be able to drop a course if it will cause them to be registered for less than 10 units. Students should add classes they are swapping before dropping a course, or they should contact the Graduate Program Coordinator if they have questions.

Academic Year 2017-18 Add/Drop/Swap End Dates:

Fall Quarter - October 18

Winter Quarter - January 29

Spring Quarter - April 20

Class Permission Numbers

Students are required to get a permission number from the instructor if they wish to add a class during the Add/Drop/Swap period starting the following the dates:

Fall Quarter - October 7

Winter Quarter - January 18

Spring Quarter - April 11

Add By Petition

Students who wish to add a course after the Add/Drop/Swap deadline may do so by petitioning the Office of the Registrar (with instructor consent). There is a $10 fee.

For 2017-18, Add by Petition period is:

Fall Quarter - October 19 – November 8

Winter Quarter - January 30 – February 20

Spring Quarter - April 23 – May 11

Late Withdrawal (After the Add By Petition deadline but before the last day of the quarter)

  • Graduate students are referred to their department for any enrollment issues.

  • Students’ faculty advisors determine whether to request an enrollment exception.

  • Written support from the professor is required.

  • The department will confirm written support from the professor and will confirm that the student will still be enrolled in the minimum required number of units after adjusting their enrollment.

  • If the department supports the request and has support from the professor, the department will email the Registrar's Office (registrar@ucsc.edu) all required information which includes:

    • Term
    • Student name
    • Student ID#
    • Class #
    • Grade option
  • The Registrar's Office will process the enrollment transactions in AIS.
  • The Registrar's Office will assess applicable $10 late enrollment fees to the student account.
  • The Registrar's Office will send any necessary grading forms to the department for completion.

Enrollment Exceptions

During the Quarter

After the Add By Petition deadline but before the last day of the quarter.

  • Graduate students are referred to their department for any enrollment issues.

  • The Graduate Program Coordinator determines whether to request an enrollment exception.

  • Written support from the instructor is required.

  • The department will confirm written support from the instructor and that the student will still be enrolled in the minimum required number of units after adjusting their enrollment.

  • If the department supports the request and has support from the instructor, the department will email the Registrar's Office (registrar@ucsc.edu) all required information which includes:

    • Term
    • Student name
    • Student id #
    • Class #
    • Grade option
  • The Registrar's Office will process the enrollment transactions in AIS.
  • The Registrar's Office will assess applicable $10 late enrollment fees to the student account

  • The Registrar's Office will send any necessary grading forms to the department for completion.

After the Quarter

Changes to enrollments after the end of the quarter require approval through the Dean of Graduate Studies.

  • Graduate students are referred to their department for any enrollment issues.

  • The Graduate Program Coordinator determines whether to request an enrollment exception.

  • Written support from the instructor is required.

  • The department will confirm written support from the instructor and confirm that the student will still be enrolled in the minimum required number of units after adjusting their enrollment.

  • If the department supports the request and has support from the instructor, the department will email Graduate Division (kwest@ucsc.edu) all required information which includes:

    • Term
    • Student name
    • Student id #
    • Class #
    • Grade option
  • The Dean of Graduate Studies will email approvals/denials to the Department and the Registrar's.

  • The Registrar's Office will process the enrollment transactions in AIS.

  • The Registrar's Office will assess applicable $10 late enrollment fees to the student account.

  • The Registrar's Office will send any necessary grading forms to the department for completion.

Enrollment Statuses

Full Time

Before advancing to candidacy, students are required to enroll in 10 units (2 courses) per quarter to be considered full-time.  Upon advancement to candidacy, students are considered full-time when enrolled in 5 units.  Tuition is calculated normally.

Part Time

A student approved for part-time status may enroll between 2 and 8 units.  

To apply for part-time enrollment, a student must fill out a Request for Part-Time Status form.   The student’s faculty advisor, the Department Program Coordinator, and the Dean of Graduate Studies must sign this form. 

Students must submit the completed form by the following dates for academic year 2017-18:

Fall - October 6

Winter - January 12

Spring - April 6

A part-time student will pay the full Registration Fee, one-half the Educational Fee paid by full-time students. Nonresident students approved for part-time status will pay one-half the nonresident tuition charge. Campus fees will be assessed when applicable.  While on part-time, students may hold teaching and research assistantships at 25% full-time employment.

In Absentia

Students who are advanced to candidacy have the option of going in absentia when they are in the field or otherwise away from campus for the duration of the quarter.  On in absentia status, students continue to enroll full-time by typically enrolling in an independent study or thesis research course.  

To apply for In-Absentia status, students must complete the Application for In-Absentia Status form.

Completion of this form requires the student to outline his/her plan of study for the quarter(s) in which he/she will be out of the State of California. By signing the form the student certifies that he/she will engage in scholarly activities outside the State of California for the entire quarter and will not use campus facilities. The completed form is reviewed and signed by the student’s faculty advisor and the Graduate Program Coordinator, and is then forwarded to the Graduate Dean for approval.

Students pay 15% of fees, not including health insurance, while on in absentia.