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Anthropology Department361 Social Sciences 1Santa Cruz, CA 95064
The DepartmentDepartmental ResponsibilitiesAnnual ReviewsGrading Policy
Important Deadlines
Graduate Student Enrollment ExceptionsPaying Your BillCampus InformationAcademic Requirements
Saving Money on Tuition & Fees
Campus Employment
Financial Aid
Maintained by
anthropology@ucsc.edu © 2009 UC Santa Cruz
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| Anthropology Graduate Handbook Home The DepartmentThe Graduate Program is administered by the Graduate Program Advisor, the Graduate Director, and the Graduate Committee.For the 2009-10 academic year, the Graduate Director is Professor Olga Nájera-Ramírez (x4677/olga@ucsc.edu). The Graduate Committee, which meets regularly to oversee graduate program policy consists of the Graduate Director, the core course instructors, Department Chair, the Ethnographic Practice instructor and two at-large representatives (a faculty member and a graduate student). In addition to policy matters, the Graduate Committee is responsible for awarding funds for presentations at scholarly meetings, funds for summer field work, and nominations for fellowships. For the 2009-10 academic year, the Graduate Program Advisor is Fred Deakin. He may be reached at 459-3588 or email fdeakin@ucsc. The Graduate Program Advisor's office hours are Monday through Friday from 8:00am - 12:15am and 1:00pm - 4:15pm. Graduate Offices and Mailboxes Graduate students have assigned office space located in Social Sciences I (SSI). Each student is issued an office key from the Faculty Services Program Advisor. Graduate mailboxes are located in the Graduate Lounge/Computer Lab, room 413. Be sure to check your mailbox frequently, as important announcements are placed in the mailboxes. Mail sent to campus should be addressed to: Anthropology Faculty Services UC Santa Cruz 1156 High St. Santa Cruz, CA 95064 Students may also have mail sent to UCSC Anthro Dept, and it will be placed in your mailbox. In addition, students may receive messages and make local telephone calls from the Graduate Student Lounge. The phone number is 459-5067. Graduate Web Pages Grad student web pages can be found on the anthropology web site at: http://anthro.ucsc.edu/graduate_students/ Any changes/updates should be submitted to the graduate coordinator. Students may link personal web pages to their pages on the department web site. For more information on personal pages: http://its.ucsc.edu/service_catalog/web_services/web_personal/index.php Graduate Computer Facilities The graduate student computer lab is located in room 413. Anthropology graduate students are allocated one ream of paper per quarter for printing in the Graduate Computer Lab. Please see the Faculty Services Program Advisor to obtain your quarterly allotment. The department will provide each anthropology graduate student with a Slug Copy Card with $30 worth of copies (@ $.08/copy or 375 copies) for the year. Students may contact the Copier Program to add value to their cards. Students should not take paper from the copying machine. PRINTERS AND COPY MACHINES IN FACULTY SERVICES ARE NOT AVAILABLE FOR PERSONAL USE. Report any problems with the copier to the Copier Program at 9-5799 or email ps_copiers@ucsc.edu Report any problems with the printer to the Graduate Program Advisor. Codes for the Omni lock system on the computer lab are issued by the Graduate Program Advisor. Each student will receive their own unique code. Departmental ResponsibilitiesDepartment MeetingsGraduate students select a representative to attend Anthropology Department meetings, which are usually held on Wednesdays from 3:00-5:00pm. Colloquia Graduate students are required to register for and attend the Colloquium Series (ANTH 292) each quarter. The series of talks by guest lecturers, UCSC faculty, job candidates and others is presented several times a quarter on Monday afternoons from 3:30-5:00pm. Each quarter, the Graduate Program Advisor will solicit grad students to volunteer to pick-up refreshments for the colloquium and other department events. The department will provide a purchase order (PO) and reimbursement for a 1-day parking permit. Grad Lounge/Computer Lab Graduate students are responsible for keeping the graduate lounge/computer lab clean. This includes cleaning/defrosting the refrigerator, cleaning the microwave and coffee maker, and recycling Inter-Library Loan envelopes. Fellowship/Grant Proposals Graduate students are expected to share successful grant proposals by providing a copy of the successful proposal to the Graduate Program Advisor. The proposals will only be available to UCSC anthropology graduate students. Students should also provide the award letter and funding information to the Graduate Program Advisor for record-keeping. Annual ReviewsFirst YearFirst year faculty advisors are assigned by the Graduate Director in consultations with the department faculty. (Note: Students may change their advisors at a later date.)Before the end of the first year, in consultation with the Graduate Director, students are expected to establish a Preliminary Committee made up of the advisor and one other Anthropology faculty member. Portfolios Each year first-year will be asked to submit to their Committee member and/or advisor:
The purpose of this process is to support and assist our students to be ready to QE in the third year of study, in accordance with University requirements for satisfactory academic progress as described above. Students are responsible for submitting their portfolios and yearly statements to advisors in a timely fashion at the end of each year. The Department as a whole decides that the student:
Second YearSecond year students go through a similar end-of-year review but meet with their advisor only. They should write a detailed letter explaining their progress to date, including courses taken, work completed to advance the dissertation project (including pre-dissertation fieldwork), and schedule for taking the Qualifying Exams in their 3rd year.Third YearThird year students who are not going to take their Qualifying Exams by the end of this year are required to write a detailed letter to their advisor explaining their progress to date, why they do not plan to take their QE exams by the end of the third year, and establishing a firm timeline for their advance to candidacy. Grading PolicySatisfactory/Unsatisfactory GradingAll graduate students in graduate or undergraduate courses will be graded Satisfactory, Unsatisfactory (S/U) or Incomplete (I). Graduate students also have the option of receiving a letter grade of A, B, C, D, or F in most courses. The grades of A or B shall be awarded for satisfactory work. Grades of C or D will not satisfy any course requirement for a graduate degree at UCSC. A grade of U or F requires immediate resolution or the student will be brought up for review before the entire Department. Incomplete Grades The Anthropology Department does not allow Incompletes in its first year graduate Core Courses and strongly discourages the issuing of Incompletes in its other graduate courses. We also recommend that graduate students in Anthropology not request incomplete grades for courses taken outside the Department. We understand that an Incomplete may be appropriate in some instances, particularly in cases of serious medical and personal emergencies. In such cases, the Department strongly urges all graduate students to submit the required coursework to the instructor before the end of the 6th week of instruction in the Quarter following the issuing of an Incomplete grade. In any case, per University policy, if the coursework is not completed within one calendar year, the Incomplete grade will automatically revert to a Fail (F). Failure to complete coursework in a timely manner can severely hamper a student's progress toward the degree and will reflect unfavorably on his/her performance during scheduled periodic reviews. For example:
In order to receive a letter grade, you must enter your letter grade request using my.ucsc (or in person at the Registrar's Office) no later than the 15th day of instruction for each class in each quarter. The department discourages requesting letter grades. In Progress The notation IP (In Progress) is restricted to certain sequential courses that extend over two or three quarters of an academic year. The grade option you select in the first quarter of the multiple term sequence applies to all quarters of the sequence. You receive the same notation for each course upon completion of the two-or-three quarter sequence, and the final grade is applied to all quarters. Repeating Courses Graduate students may repeat a course in which they earn a grade of C, D, F, or U. Degree credit for a repeated course will be granted only once and the most recently earned grade will be used to determine whether a degree requirement has been met. Narrative Evaluations As a UCSC student, you will receive Narrative Evaluations of your work for each course in which you enroll. These outline the subject of the course and the criteria by which your performance was evaluated, assessing the strengths and weaknesses of your work. Strict rules govern what can and cannot be mentioned in Narrative Evaluations. For example, notes on personality and personal habits are excluded, as is mention of illness or personal problems occurring while a student was enrolled in a course. A booklet of guidelines for Narrative Evaluations is available in the Department Office and from the Registrar. If you think a particular Narrative Evaluation is an inaccurate reflection of your performance in a course or includes inappropriate information, you should first consult the instructor, requesting specific changes in the wording. If this does not result in a mutually satisfactory outcome, consult the Graduate Director and the Department Chair. Finally, cases may be appealed to the Committee on Narrative Evaluations, a standing Committee of the Academic Senate. Teaching Assistants will receive instruction in drafting Narrative Evaluations for their students during their training sessions. Important DeadlinesConsult the academic calender for a listing of all important dates. It is available at the Office of the Registrar web site:http://reg.ucsc.edu/ Priority Enrollment New graduate students may enroll in courses beginning June 19. Open Enrollment All graduate students may enroll in courses until Open Enrollment closes. Academic Year 2009-10 Open Enrollment deadlines: Fall Quarter - September 23 Winter Quarter - January 4 Spring Quarter - March 28 Enrollment Deadline Students must enroll in at least one course by the Enrollment Deadline. Students who aren't enrolled in at least one class will be charged a $50 Late Registration Fee. Enrollment deadlines for Academic Year 2009-10: Fall Quarter - October 2 Winter Quarter - January 8 Spring Quarter - April 2 Add/Drop/Swap After open enrollment closes, students may add or drop classes. Note: Full-time students must be enrolled for a minimum of 10 units. Students will not be able to drop a course if it will cause them to be registered for less than 10 units. Students should add classes they are swapping before dropping a course, or they should contact the Graduate Program Advisor. Academic Year 2009-10 Add/Drop/Swap End Dates: Fall Quarter - October 14 Winter Quarter - January 26 Spring Quarter - April 16 Class Permission Numbers Students are required to get a permission number from the instructor if they wish to add a class during the Add/Drop/Swap period starting the following the dates: Fall Quarter - October 3 Winter Quarter - January 14 Spring Quarter - April 7 Add By Petition Students who wish to add a course may do so by petitioning the Office of the Registrar (with instructor consent). There is a $10 fee. Academic Year 2009-10 Add by Petition dates: Fall Quarter - October 15 - November 4 Winter Quarter - January 27 - February 17 Spring Quarter - April 19 - May 7 Late Withdrawal (After the Add By Petition deadline but before the last day of the quarter)
Graduate Student Enrollment ExceptionsAfter the Add/Drop/Swap deadline both undergraduate and graduate students may add a course through the Add By Petition process. Undergraduates also are able to request Withdraw (W) grades until the end of the Add By Petition deadline. Graduate students do not have this option, so they must request an exception in order to drop a class after the Add/Drop/Swap deadline.Please follow the instructions below to request an enrollment exception on behalf of a graduate student. Requests for enrollment exceptions should be made by the department to the Office of the Registrar, and do not need to be referred to the Graduate Division, except when made after the close of the quarter, as specified below. Exceptions are intended for special circumstances, and not as a substitute for timely, accurate enrollment by the student. CURRENT QUARTER After the Add/Drop/Swap deadline but before the Add By Petition deadline.
AFTER THE CLOSE OF THE QUARTER Changes to enrollments after the end of the quarter require approval through the Dean of Graduate Studies.
Paying Your BillVisit the Student Business Services web site for complete information on UCSC billing policies at:http://sbs.ucsc.edu/index.html Admissions Offer The department is committed to paying tuition and fees as outlined in the student's offer letter (email) received from the Office of Graduate Admissions. Billing Dates Bill for tuition and fees will be mailed and available for viewing on the my.ucsc portal on the following dates: Fall Quarter - August 29 Winter Quarter - November 25 Spring Quarter - February 27 Payment Due Dates Student Business Services only prints the payment due date for undergraduates on the bills. However, graduate students' payments are not due until the following dates: Fall Quarter - October 3 Winter Quarter - January 9 Spring Quarter - April 3 Financial Aid Any payments to be made on the student's behalf (loans, fellowships, grants, etc.) will appear on the bill as Anticipated Financial Aid. Your account will not be credited until the after the beginning of the quarter and you have enrolled in at least 5 units. If the Anticipated Financial Aid is equal to or greater than the balance on the bill, no further payment is necessary. Any remaining balance will be credited to the your acocunt. If you have a TAship/GSR, and your TA/GSR fee reduction does not appear on your bill, please contact the Graduate Program Advisor. Campus PoliciesSexual HarassmentThe University of California defines sexual harassment as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
www2.ucsc.edu/title9-sh/ If you are being harassed or have concerns about what constitutes harassment, contact Rita E. Walker, Title IX Program Advisor and Sexual Harassment Officer, at 29 Clark Kerr Hall, 459-2462, rew@ucsc.edu. Note: Advances and comments by students towards graduate students or teaching assistants also constitutes sexual harassment and is outlawed under Title IX as well as State and Federal Law. For advice and assistance, contact the campus office listed above. For more information on various forms of student resistance/abuse/harassment, see the Fall/Winter 2004 online issue of On Campus with Women at http://aacu.org/ocww/. Rita Walker is also available to counsel incoming graduate students in the fall of each year, upon request by the department. DiscriminationState and federal law a well as university policy prohibits discrimination on the basis of race, color, national origin, religion, sex, physical or mental disability, citizenship, or sexual orientation.If you need assistance, advice, or wish to file a grievance about discrimination based on color, nationality, or race, contact: The director of EOP (459-2296) or judicial affairs (459-4447). If you need assistance, advice, or wish to file a grievance about discrimination based on disability, contact: The Disability Resource Center (459-2089). For sexual harassment concerns or issues of gender discrimination, contact: The Title IX office (459-2462) and see information on sexual harassment. Human Subjects ProtocolsIf the proposed research will involve human subjects, you must submit a Human Subjects Protocol or a Request for Exemption. The protocol must be reviewed and approved by the UCSC IRB before the research begins.Failure to comply with these rules may have serious consequences, including the suspension or termination of research, allegations of research misconduct, and personal civil and criminal liability. PLEASE NOTE THERE ARE NO PROVISIONS FOR RETROACTIVE APPROVAL OF RESEARCH PROTOCOLS. If research is begun without UCSC IRB approval, upon discovery of the error, the researcher should stop the research and notify the UCSC IRB immediately. The researcher must then submit a protocol to the UCSC IRB along with an explanation as to why the protocol was not submitted at the appropriate time. If the researcher is a student, a detailed letter from his or her faculty advisor must accompany the materials submitted to the UCSC IRB. NOTE: If the above situation occurs, conducting further research, spending research funds, using data already collected, or filing a thesis may be disallowed. The process of approval has several steps:
Note: Most funding agencies will not require you to have approval in-hand at the time of application. You will need to assure them that you have begun the process, but you do not need to necessarily budget time for the actual approval. Be sure to confirm this with the Office of Sponsored Projects for each individual grant as rules vary. Graduate Student AssociationUCSC has a Graduate Student Association which serves as a resource for graduate student issues and hosts graduate student events throughout the year. For current events and more information visit http://www2.ucsc.edu/gsa, or call 459-1557.Our GSA rep can get $25 each quarter for social events. In addition, you can copy up to 10 pages a day for free at the center, which is near the bookstore. CommencementThe Division of Graduate Studies holds a commencement ceremony each year on the Friday following the last day of Spring Quarter.More information about the Graduate Commencement Ceremony may be found at: http://graddiv.ucsc.edu/student_affairs/commencement.php Graduation Regalia The Bay Tree Bookstore offers services for Ph.D. candidates through their annual Graduate Center which is available mid-April until the beginning of June. The Bay Tree Graduate Center offers:
Anthropology Graduate Brunch Reception Each year, the department hosts a brunch reception recognizing the achievements of both graduate students and undergraduate students. The brunch is held on the Friday after the last day of the quarter in the morning before the graduate commencement. Students are welcome to invite their families. The department will announce the event during Spring Quarter. Academic RequirementsThe major requirements for each stage of study are defined by both the Department and the University. The first year of the program is geared towards giving students a theoretical foundation so that they may begin to formulate ideas for a research project. All graduate students are expected to be in residence (on campus) during their first year in the program. At the end of your first year, you will submit a portfolio of substantive work to your Preliminary Committee.Residency RequirementThe minimum residency requirement for a Ph.D. degree at UCSC is six quarters. To receive a degree from UCSC, you must be registered at the Santa Cruz campus for at least three of the six quarters. A minimum of one quarter in residence is required between advancement to candidacy and the awarding of the degree. A duly registered graduate student is considered to be in good standing so long as the student's Department determines that he or she is making satisfactory progress toward a terminal degree. The academic progress of each continuing graduate student is reviewed annually by the Department and the Graduate Dean. If the Anthropology Department deems a student's work unsatisfactory, he or she may be placed on probation, or the Department may recommend immediate dismissal to the Graduate Dean. A student whose academic progress has been found unsatisfactory in two successive annual reviews will be subject to dismissal from the University. Recommended probation for a student states:
A student who has completed twelve or more quarters of full-time work in the same graduate program without advancing to candidacy for the Ph.D. is not considered to be making satisfactory progress and will be recommended for dismissal or placed on probation until advancement is achieved. A student advanced to candidacy for more than nine quarters who has yet to complete their Ph.D. is not considered to be making satisfactory academic progress. Consult the Graduate Student Handbook for more information about academic progress, probation, dismissal, and the appeal process. CulturalRequirementsStudents are expected to have Advanced to Candidacy by the end of their third year. In order to advance to candidacy in Cultural Anthropology, you must:
This requirement may be completed by passing a course (Ethnographic Practice) or through an independent research project in which the student engages in research based on participant observation or other ethnographic methodology, and in which the student adequately translates that research experience into a written text. ChecklistFall Quarter
ArchaeologyThe normal course of progress in the doctoral program in anthropology involves up to three years of increasingly specialized study before the Ph.D. Qualifying Examination, a field or lab based research project of variable length, and a year of dissertation writing. Students entering with Master's degrees may progress through the program more swiftly, depending upon the fit of prior work with the requirements of the doctoral program.First-year students take a foundational course in the history of archaeological theory, another elective theory course, and pass a portfolio review of their year's work. They also participate in the departmental colloquia and proseminars, work closely with their faculty advisor to define methodological and regional foci of their curriculum, and to begin to develop their dissertation prospectus. ChecklistCourses
PhysicalThe Ph.D. program in physical anthropology combines a strong emphasis on hard and soft tissue anatomy with a broad evolutionary perspective. This highly selective track incorporates intense faculty mentoring of students, graduate involvement in instruction, as well as completion of course work and interdisciplinary training.In their first year, students take two foundational theory courses and must pass a review of their work. In addition to courses, they participate in the departmental colloquia and proseminars and work closely with their faculty advisor to develop their dissertation prospect. ChecklistCourses
Independent StudyStudents may elect to register in an individual study/research course in anthropology in consultation with their advisor.To register in an independent study:
You may download the Anthropology Graduate Independent Study Petition at the following link: http://anthro.ucsc.edu/graduate_program/grad-handbook/documents/anth_grad_indep.pdf Intercampus ExchangeIf you wish to take advantage of the educational opportunities available at another UC campus, you may become an intercampus exchange graduate student for one or more quarters. Additionally, you may take courses on more than one campus of the University during the same quarter.To participate in the program you must first obtain approval from your faculty adviser, the Dean of the Division of Graduate Studies at Santa Cruz, the department chairperson of the host campus, and the Dean of the Graduate Division on the host campus. Application forms are available at the Division of Graduate Studies and should be submitted three weeks prior to the beginning of the quarter for which exchange is requested. As the exchange is valid for only one quarter at a time, a new application form must be submitted for each term you wish to participate. If you enroll the Spring Semester at UC Berkeley, you must file an application and pay registration fees both Winter and Spring quarters at UCSC. You can find the Application for the Intercampus Exchange Program for Graduate Students at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//campusxp.pdf If you become an intercampus exchange student, you will register and pay all fees at the Santa Cruz campus. Use MyUCSC to enroll in courses offered by UCSC. You must also contact the Registrar's Office on the host campus for course enrollment instruction. Since all campuses have advance enrollment, you will need to enroll in classes before the term begins on the host campus. Application for Master's DegreeAfter students have passed their first-year review and completed 45 units of graduate study, they may apply for their Master of Arts in Anthropology.The deadlines to submit your application for the degree for academic year 2007-08: Fall Quarter - October 1 Winter Quarter - January 14 Spring Quarter - April 8 Summer - June 17 Students may find applications online at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//app_mas.pdf Language RequirementThe foreign language requirement must be fulfilled before taking the Qualifying Exam.A qualifying exam cannot be scheduled until the requirement has been met. It is the responsibility of each graduate student to work with the Preliminary Committee to identify language competencies necessary for fieldwork and scholarship and to initiate study toward meeting these needs. To meet the Graduate School's foreign language requirement, competence in one language must be formally demonstrated. Each student's Preliminary Committee will recommend how this requirement should be met, as well as what additional skills should be sought. Generally accepted ways of meeting the Graduate School's language requirement include:
In the case of non-native English speakers who plan to undertake research in their own native language, the foreign language requirement can be met by English. In the case of English native speakers who plan to do research in their native language, the requirement should be met by another language relevant to the field research or scholarly resources. The Report on Language Requirement Form can be found at http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//language.pdf It must be signed by the Graduate Director, indicating the language chosen and the means for demonstrating competence. Qualifying ExamAll Anthropology graduate students are required to pass the Qualifying Examination (QE) to advance to candidacy and continue towards the doctoral degree. All students are expected to take the exam by the end of their third year.Timing of the Exam Students are required to take their QE by the end of their third year. A student’s “statement of progress and plans” submitted for the second year review should indicate in which quarter students expect to take the QE. Students must be enrolled during the quarter in which the qualifying exam is scheduled. Faculty are not required to serve on qualifying exam committees during Summer. See the Graduate Program Advisor to schedule a room and time for your exam. A student who does not take the QE by the end of the third year is required to submit an explanatory letter to their advisor requesting a deferral. The student should send duplicate copies to the Graduate Director and Graduate Coordinator. This letter should state clearly the student's projected schedule for taking the exam. The department will review the request and send a written response to the student with the department's decision. Please keep in mind that deferrals will be granted on a case by case basis. A student who does not pass the QE by the end of the fourth year may be asked to leave the program. At the end of the fourth year, the Financial Aid office will automatically put a hold on the loans and fellowships of any student who has not advanced to candidacy. NOTE: Students may not schedule the QE until any incompletes have been removed from their academic record. Qualifying Exam Committee In all cases, the QE Committee should be formed before the end of the Fall Quarter of the third year or in the quarter before taking the QE, whichever comes first. The general structure of the QE Committee is set by the Graduate Division. The QE Committee must be made up of at least three faculty members from the Department and one outside member. Your dissertation adviser need not be tenured; however, both the outside member of your QE committee and your QE chair (one of the two additional anthropology members) must be tenured. The outside member must be tenured and may be a UCSC faculty from another discipline, or an anthropology faculty member from another campus. (NOTE: Travel expenses of QE Committee members are not covered by either the Graduate Division or the Anthropology Department, and students are responsible for travel expenses and lodging of Committee members from other campuses). Members of the QE Committee are chosen by the student in consultation with his/her advisor and already appointed Committee members, approved by the Department and officially appointed by the Graduate Dean. In order to take the QE, the student must submit a Nomination Form to the Anthropology Graduate Coordinator confirming the composition of the QE Committee a minimum of 30 days prior to the exam date. Students may find QE Committee Nomination Forms online at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//qe_comm.pdf Structure of the Exam The Qualifying Exam consists of two parts: a written file and a three hour oral examination with the QE Committee during which the student presents and discusses the file. The student must submit the written file to the Committee six weeks prior to the date of the exam. The advisor will meet with the student to transmit comments two weeks later. At this point, a decision is made as to whether the student can proceed with the exam and, if so, the date of the exam will be confirmed with the Graduate Division. The student then has a further two weeks to revise the QE materials before final delivery of the file to the Committee two weeks prior to the exam date. QE File The file includes:
Oral Examination The oral examination is a three hour meeting in which the student presents and defends his/her work to the Committee. Although the Committee will decide on the form of the oral exam, it typically begins with a ten minute presentation by the student outlining the proposed research and elaborating on critical theoretical and ethnographic aspects of the project. The meeting will then normally move to a detailed discussion of the student's file. Towards the end of the oral exam, the student will be asked to leave the room. At this point the Committee will review the entire QE and decide on one of three actions: pass, conditional pass (requiring revisions to be submitted according to a specified timetable), and no pass/fail (leading to the student's termination in the program). The chair of the student’s QE Committee, typically the student’s advisor, may not act as chair for the exam itself. This role must be taken by another tenured UCSC Anthropology Department member of the QE Committee. The QE Exam is open to all faculty members. Students are encouraged to attend, but may do so only with the permission of the examinee. Post QEOnce students have submitted the Report on the Qualifying Exam, Nominations for Dissertation Committee, and a check for $90 (checks made to UC Regents) to the Division of Graduate Studies, students will be advanced to candidacy during the following quarter for which they are registered.The Division of Graduate Studies requires that students be registered for at least one quarter after the advancement to candidacy and prior to awarding of the degree. This can be satisfied by registering in the Fall as the Department requires. It does not mean the student has to physically be at UCSC. Report on Qualifying Exam Following the examination, the student will receive a copy of the Report on Qualifying Examination prepared by the Committee for the Graduate Division. Students may find Report on Qualifying Examination Forms online at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//qualexam08.pdf Following the exam and the completion of any revisions, the student is required to submit a copy of his/her QE file to the Graduate Program Advisor. Formation of Dissertation Committee The Graduate Division requires that students who have passed their Qualifying Exams form their Dissertation Reading Committee before they are considered Advanced to Candidacy (ATC). The Dissertation Committee must include a minimum of three faculty members, one of whom must be designated as the Dissertation Advisor. Normally these readers are selected from the QE Committee, but this is not required. At least two of these readers must be members of the UCSC Anthropology Department, and one must be from another department or campus. A majority of Committee members must be part of the UCSC Academic Senate. Students must submit a Nominations for Dissertation Committee Members Form after passing the Qualifying Exam. Students may find Nominations for Dissertation Committee Members Form online at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive/drc_nom.pdf DissertationIf you are a Ph.D. candidate you must prepare and submit a dissertation that is based on original research and meets the requirements of the department.Dissertation Research Students are required to conduct research, typically field/lab work and/or archival work, after advancement to candidacy. Students may register in a dissertation research course in anthropology in consultation with their advisor. To register in an dissertation research course:
Please see the Graduate Program Advisor if you are unsure of your status. Writing Groups Students who are writing their dissertations are encouraged to meet together in writing groups. Dissertation Copies The department keeps copies of dissertations from past UCSC anthropology students. Hard copies must stay in the Graduate Program Advisor’s office. Hard copies are also available at McHenry Library for check out. Dissertation copies can be downloaded in PDF format from McHenry Library at: http://library.ucsc.edu/ Formatting of Dissertation Preparation guidelines for the formatting of the dissertation established by the Division of Graduate Studies are available at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/Diss_Guidelines2009.pdf Dissertation and Thesis Preparation Guidelines (Visual Presentation): http://graddiv.ucsc.edu/student_affairs/guidelines.html One copy of the dissertation must be filed with the Division of Graduate Studies by the published deadline date in the Academic and Administrative Calendar. A second copy must be filed with the Anthropology Department office. Summer Dissertation Submission Students who are registered for Spring Quarter or on approved leave of absence may submit their dissertation to the Division of Graduate Studies during the summer. Students who plan on submitting their dissertation during the summer need not register for Summer Session or apply for filing fee status; however, students must submit an Application for the Doctor of Philosophy. Announcing Degree CandidacyThe Application for the Doctor of Philosophy Degree form must be completed with all necessary signatures obtained and submitted to the Division of Graduate Studies.The deadlines for submission of the Application for the Doctor of Philosophy Degree for academic year 2009-10 are: Fall Quarter - October 1 Winter Quarter - January 14 Spring Quarter - April 8 Summer - June 17 Deadline for Completion of Degree RequirementsDeadline for Completion of Degree Requirements Academic Year 2007-08:Fall Quarter - December 10 Winter Quarter - March 19 Spring Quarter - May 27* Summer - August 27 * Students not participating in June commencement have until June 10 to complete the requirements for the degree The Application for the Master's Degree is available at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//app_mas.pdf The Application for the Ph.D. Degree is available at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//app_phd.pdf If the student does not complete all the requirements for the degree, including submission of the dissertation by the deadline date, a new application form must be filed for the quarter in which the student will complete the requirements. Enrollment The student applying for the Doctoral Degree must be registered or on Filing Fee status the quarter in which his/her degree is to be conferred. Saving Money on Tuition & FeesEstablishing California ResidencyAdult students (over age 18) may establish residence for tuition purposes if they are a U.S. citizen, a permanent resident, or other non-citizen who is not precluded from establishing a domicile in the United States; and they meet the following criteria:
Students who do not qualify as California residents must pay a Nonresident Tuition Fee in addition to all other fees. The residence determination date is the day instruction begins at the last of the University of California campuses to open for the quarter. At the end of the first year (or before fall quarter of the second year), students should make an appointment with the Registration Program Advisor in the Office of the Registrar for residency reclassification. Residency Reclassification Forms are available at the following link: http://reg.ucsc.edu/students/residency/ResidencyReclassification.pdf Fall EnrollmentThe Division of Graduate Studies bases block allocation funds on Fall Quarter enrollments.The anthropology department requires all students who have advanced to candidacy to register for at least 5 units during Fall Quarter. Students who have advanced to candidacy are not required to be physically in residence. Historically, the anthropology department has covered part-time fees for students who have advanced to candidacy for fall quarter. The department will continue to do so as long as the budget allows. The department does not cover the Graduate Student Health Insurance Policy. Part-Time (PT) EnrollmentA part-time graduate student is one who has approval to enroll for one-half (or less) of the regular course load of ten units.Part-time students pay the full Registration Fee and one-half of the Education fee paid by full-time students. To apply for part-time enrollment, a student must fill out a Request for Part-Time Status form, available at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//parttime.pdf Students must submit the completed form by the following dates for academic year 2009-10 Fall - October 2 Winter - January 8 Spring - April 2 This form must be signed by the student’s advisor, the Department Program Advisor, and the Dean of Graduate Studies. Please note, there are other university-level differences for part-time students. For example, student health insurance must be requested by the student and paid for prior to the start of the quarter. In-Absentia EnrollmentStudents whose research or study requires that they remain outside the State of California for an entire quarter may qualify for a reduction of the University Registration Fee and exemption from all local campus fees.In-absentia students pay one-half of the Registration Fee and the full Education Fee (unless approved for Part-Time Enrollment). To apply for In-Absentia status, students must complete the Application for In-Absentia Status form, which is available at http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//absentia.pdf Completion of this form requires the student to outline his/her plan of study for the quarter(s) in which he/she will be out of the State of California. By signing the form the student certifies that he/she will engage in scholarly activities outside the State of California for the entire quarter and will not use campus facilities. The completed form is reviewed and signed by the student’s faculty advisor and the Graduate Program Advisor, then forwarded to the Graduate Dean for approval. In-Candidacy Fee Off-set Grant (ICFOG)Students advanced to candidacy (typically this happens by the end of the third year) are eligible for these grants prior to the conclusion of their 12th quarter of full-time (registered) graduate study (end of 4th year).Once qualified, students are automatically entitled to six academic quarters of ICFOG fee reductions. No student may receive more than six quarters of ICFOG. Currently, ICFOG is an approximate $300 per quarter grant. Students do not apply for these grants. They are awarded by the Graduate Division upon a student’s attainment of eligibility and are dependent upon the availability of funding. International Student Tuition ReductionInternational students are eligible to receive a 100% reduction in tuition for up to 9 quarters (including quarters in which the student is not enrolled) starting the quarter in which they become advanced to candidacy.Students should contact the Division of Graduate Studies to receive the tuition reduction. If a student has a valid reason for not completing their Ph.D. within 9 quarters (such as illness), the department may petition the Dean of Graduate Studies for an extension of reduced tuition on the student’s behalf. Leave of AbsenceA student wishing to apply for a LOA (to take effect at the beginning of the next academic quarter) must complete the Leave of Absence form, available at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//LOA.pdfThe signatures of the student’s advisor and the Department Chair are required. Students must submit the completed form by the following dates for academic year 2009-10: Fall - August 31 Winter - December 100 Spring - March 19 Leaves of absence are granted for sound educational purposes, health reasons, financial problems and family responsibilities. Students who have not advanced to candidacy are not permitted leaves of absence except under exceptional circumstances, which must be explained in detail and receive the approval of the Graduate Director and Chair. All Anthropology graduate students are required to register each Fall quarter. Students in the field may take a leave of absence for the Winter and Spring quarters of the academic year. There is no fee paid while on LOA; however, student loans may come due if not enrolled. Check with lender(s). All financial aid, including TAships, GSRs, and fellowships) terminates when the student is on a Leave of Absence. The maximum term for an approved Leave of Absence is three academic quarters. Students on leave are required to report their plans to the Graduate Division at least once a year. A request to renew a Leave of Absence must be submitted in advance to the Graduate Dean; substantial justifications and Department approval will be required to obtain renewal. While on a Leave of Absence, a student is not permitted the use of University facilities. Administrative WithdrawalStudents who wish to leave the university for an indefinite period of time may elect to withdraw from the university in consultation with their advisor.Students who wish to withdraw from the university should apply for leave of absence. When the student does not return from approved leave of absence, they are automatically withdrawn from the university. Students withdrawing from the university will forfeit student privileges and resources. Readmission Students who wish to return to the program after having withdrawn from the university must submit an Application for Readmission (upon approval of the anthropology faculty). The Application for Readmission form is available at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//readmit.pdf Students must submit the completed form and a $40 readmission fee by the following dates for academic year 2007-08: Fall - July 31 Winter - October 31 Spring - January 31 Filing Fee StatusA candidate in good standing need not be a registered student in the quarter in which he/she files the dissertation if they qualify for filing fee status.Prior to the beginning of that quarter, the candidate must meet all of the other requirements for the degree and be in good standing Instead of paying the University Registration Fee, the student may pay the Filing Fee, currently $144. A student using the Filing Fee should submit the application for Filing Fee, signed by all members of the Reading Committee by the second week of the quarter. The filing fee deadlines for academic year 2009-10 are: Fall Quarter - October 2 Winter Quarter - January 15 Spring Quarter - April 19 Summer - June 18 The Application for Filing Fee Status is available at: http://graddiv.ucsc.edu/student_affairs/pdf_student_affairs/_interactive//filestat.pdf The Graduate Program Advisor will submit the student’s Application for Degree, Application for Filing Fee and filing fee check by the end of the second week of the quarter. A candidate on Filing Fee is not eligible to use University facilities (library, laboratory facilities or faculty time except for reading of the dissertation), nor is the student eligible for financial support (GSR, TA , Fellowships, Block Allocation grants or need based financial aid). Filing Fee status can be used only once. If a student fails to complete the requirements for the degree, the student must enroll for the quarter during which he or she is expected to finish their degree. If the student finishes the degree during the summer, enrollment is not required. Campus EmploymentTeaching AssitantshipsAnthropology Department ExpectationsLower Division Teaching: At some point in your graduate career, you will act as a Teaching Assistant for one or more lower division Anthropology courses. Anthropology 1 (Human Evolution), Anthropology 2 (Cultural Anthropology), Anthropology 3 (Archaeology), and the Anthropology 80 series all have multiple discussion sections run by TAs. We strongly encourage students in the graduate program in cultural anthropology to act as TAs in all three basic introductory courses. Many, if not most, of our graduates who pursue teaching careers can expect to find employment in anthropology programs which emphasize the “four-field” approach to anthropology. Background as a Teaching Assistant for archeology and physical anthropology is an excellent foundation for working in this context, as well as for participating in interdisciplinary seminars here at UCSC. The Division of Social Sciences provides a set number of TAships for the entire year. The TAships are distributed to courses based on enrollment. Employment Information TAs are assigned by the Graduate Division, with consideration given to recommendations made by the Anthropology Curriculum Committee. The Graduate Program Advisor will solicit TA requests during Spring Quarter for TAships within the department. First-year students who do not have other sources of funding are usually guaranteed two TAships. Second-year students will receive one or two TAships. By the third year, it is expected that students will have made contacts outside the department and will be able to obtain TAships outside of the department. The remaining TAships are distributed to students who are returning from the field. Students with year-long fellowships may TA one quarter if TAships are available. Students who are not progressing through the program in a timely manner or have turned down TA offers will be given lowest priority when assigning TAships. The Division of Graduate Studies will solicit applications during Spring Quarter for TAships outside of the department. Students fill out employment paperwork at the Social Sciences Business Services Office with Ben Ruwe (ruwe@ucsc.edu) at the beginning of the first quarter in which they teach. TAs in the UC System are represented by the ASE/UAW. Please consult with your union rep about your rights as a bargaining unit member. Writing Undergraduate courses in Anthropology emphasize writing rather than standardized tests, and much of the pedagogical work of both instructors and Teaching Assistants involves coaching students in their writing skills. Training The department takes teaching seriously. We offer new TAs a comprehensive workshop on teaching, and we encourage ongoing consultation about pedagogy, practical matters, and ethics. Our new TA advising is conducted by a faculty member with the cooperation of experienced graduate students who act as mentors. All Teaching Assistants are strongly encouraged to participate in these sessions. The Center for Teaching Excellence offers a workshop in September for all graduate students. Students are encouraged to take seminars offered on campus on the teaching of writing skills. Workload Teaching Assistants are expected to work closely with instructors during the course, to attend all lectures, hold regular office hours and to meet weekly with instructors. TAs in the introductory courses hold two to three discussion sections per week to review materials presented in lecture and readings. TAs read exams (normally essays) and other work submitted by students in their sections, assist the faculty member in grading homework and exams and in preparation of course work materials. They are expected to hold regular office hours each week during the quarter for individual consultations with students. The Anthropology Department and the Graduate Division expect Teaching Assistants to work an average of 20 hours a week. TAs who find themselves working substantially more than this average should discuss this matter with the instructor and with the Graduate Director. Record-Keeping/Evaluations TAs assist in writing student Narrative Evaluations under the supervision and review of the instructor. Paychecks Most recently, TAs received $4786 per quarter. In addition, the majority of the registration fees and all of the UCSC health insurance fee are paid for the quarter of service. If you are employed as a TA for the full academic year, your first paycheck will be issued on November 1, and on the first of the month thereafter. The final Spring quarter check is issued on July 1. When you sign your employment papers, you will fill out a payroll check disposition form to let Payroll know where to send your check. Teaching FellowshipsA Teaching Fellow is a registered graduate student in full-time residence who has advanced to candidacy for the doctorate, has at least two years of teaching experience (including that of a teaching assistant in or outside the University) or otherwise has achieved appropriate professional maturity, and who has been chosen because of competence to conduct the entire instruction of a group of students in a lower division course under the general supervision of a regular faculty member.Subject to the general supervision of a faculty member designated in catalogues and published schedules as in charge of the course, a teaching fellow should be competent to provide the entire instruction of a lower division course to a group of students, and normally should be given such assignments. Assignment to instruction in an upper division or graduate course or course section may not be made except with the approval of the Committee on Educational Policy. The Department Manager will send out a call for course proposals in Winter Quarter. Applicants will submit send a one-page letter to the Department Chair or Department, specifying which courses you wish to teach; include a brief c.v. (be sure to include any prior teaching experience) and a brief outline of the course you are proposing. The proposal should include an overview paragraph of the course’s content and academic goals, a list of discussion topics by week with associated assigned readings, a summary of assignments to be completed, and the basis for student evaluation. The Department office has copies of recent course syllabi. Applicants are encouraged to consult these resources when preparing your proposal. Graduate Student Researchers (GSR)For the 2007-08 academic year, half-time researcherships provided a salary ranging from $4369 per month to $4720 per quarter depending on your academic level and department.GSRs are obtained by the faculty, and they make all hiring decisions. Students are encouraged to do the following to obtain a GSR:
Summer Session InstructorsStudents who would like to work during the summer while gaining teaching experience may elect to apply for summer teaching positions.The Summer Sessions Office will send out a call for course proposals in Fall Quarter. Submissions should be sent to the Anthropology Department, and the Department Manager and Chair will make suggestions to the Summer Sessions Office. Priority will be given to those who have passed their QEs, are writing their dissertations and have not taught Summer Session in the past. Students may submit up to two course proposals. Department policy states:
The course proposal should include an overview paragraph of the course’s content and academic goals, a list of all discussion topics by week with associated assigned readings, a summary of assignments to be completed, and the basis for student evaluation. The Department office has copies of recent course syllabi. Applicants are strongly encouraged to consult these resources when preparing their proposal. Summer TAshipsSummer courses with a high enough enrollment may warrant a TA allocation. The Summer Sessions Office is responsible for the hiring of summer TAs.Financial AidFinancial Aid OfficeApplicationThe Financial Aid Office awards need-based financial aid to UCSC students. To apply, file the Free Application for Federal Student Aid (FAFSA) available in December for the following year. An otherwise eligible graduate student must also be in good standing, enrolled in five credits or more, and making satisfactory academic progress to receive financial aid. Students who have not filed a FAFSA form are ineligible for fellowships. Check Disbursements Graduate student financial aid checks and fellowship checks are disbursed quarterly at the Office of Accounts Receivable, 203 Hahn Student Services, from 9:00 am to 4:00 pm, Monday through Friday. In order to pick up your check, you must have a picture ID and your Enrollment Verification Validation (EVV). Extramural FellowshipsThe advantages of obtaining support from national foundations and federal agencies, both for the recipient and for UCSC, are numerous. For the recipient, a major award can mean greater freedom to pursue his or her own studies, relieved of the time-consuming responsibilities involved in graduate student research and teaching assistantships. The prestige attendant upon winning a national fellowship competition should not be overlooked. Having a national organization’s stamp of approval can make a difference in the competition for attractive research and teaching positions later on, not to mention crucial postdoctoral appointments.The campus also benefits when one of its students wins an outside fellowship. Each award constitutes recognition both of the institution and the particular program and may smooth the way for future applicants from that school or program. The Community of Science (COS) is a web-based publisher of services that support and advance scholarly research in all disciplines. COS links researchers with collaborating colleagues and funding opportunities worldwide via the World Wide Web. COS Funding Opportunities [http://fundingopps2.cos.com] is the largest source of funding information on the web and contains more than 17,500 funding awards from around the world, including 3,100 awards for graduate students. Although it is primarily intended for research funding at the faculty and professional research (e.g., postdoctoral, research specialist) level, it is a valuable resource for doctoral graduate students as well. There is no cost to you as a registered UCSC student to use COS. For more information, contact UCSC’s COS liaison in the Office of Sponsored Projects (831-459-5014). Fellowship/Grant Information The Graduate Program Advisor has copies of Money for Graduate Students in the Social & Behavioral Sciences and Archaeological Fieldwork Opportunities Bulletin which list funding opportunities. Students can also find funding opportunities at: https://www.grad.uiuc.edu/fellowship/ http://www.yale.edu/graduateschool/financial/database.html Regents FellowshipsA limited number of these fellowships are awarded to first-year graduate students in master’s and doctoral programs.Chancellor’s FellowshipsA limited number of these fellowships are awarded to first-year graduate students in doctoral programs. These nine-month awards provide a stipend plus payment of all university fees and nonresident tuition.Eugene Cota-Robles FellowshipsThese state-funded, merit-based fellowships are awarded on a competitive basis to first-year graduate students who have overcome significant social or educational obstacles to achieve a college education, and whose backgrounds equip them to contribute to intellectual diversity among the graduate student population. These awards provide a stipend plus payment of all university fees except nonresident tuition. The award may be renewed for your second year of graduate study contingent on your satisfactory academic progress.Dissertation-Year FellowshipsThese state-funded, merit-based fellowships are awarded on a competitive basis to doctoral graduate students who have overcome significant social or educational obstacles to achieve a college education, and whose backgrounds equip them to contribute to intellectual diversity among the graduate student population. Fellows receive a stipend plus payment of fees.Non-Resident Tuition Waiver (International Students)International students who have advanced to candidacy are eligible for a non-resident tuition waiver for up to 3 calendar years (including quarters in which the student is not enrolled).In-Candidacy Fee Offset Grant (ICFOG)Only students advanced to candidacy, prior to the conclusion of their twelfth quarter of full-time (registered) graduate study, are eligible for these grants. Once having qualified, students are automatically entitled to three academic quarters of ICFOG fee reductions. After three quarters, students submitting a dissertation prospectus and a plan of completion, signed by the Dissertation Director, to the Graduate Division will receive three more quarters of ICFOG. Two additional quarters will be paid upon a student’s submission to the Graduate Division of a signed dissertation, provided that this occurs prior to the conclusion of the student’s tenth quarter of registration following advancement to candidacy.No student may receive more than nine quarters of ICFOG. Most recently, an ICFOG was worth approximately $300 per quarter. Students do not apply for these grants. They are awarded by the Graduate Division upon a student’s attainment of eligibility. These fellowships are dependent upon the availability of funding. NOTE: this grant is dependent on continuous enrollment, it will be forfeited if the student goes on LOA. Research and Travel GrantsFirst year anthropology graduate students may request funds for travel, living expenses, fees and/or research related expenses for field research, language learning, or other activity which substantially contributes to completion of the ethnographic writing requirement or language requirement, or otherwise to prepare for the QE or dissertation research. Funding normally is for projects carried out during the summer.Applications should consist of a 1-2 page proposal with a detailed budget explaining how the proposed project will contribute to the development of the dissertation project. The department will not award grants for conference spectatorship. All Anthropology graduate students may request funds for travel to professional conferences to present papers and for travel to research sites and other travel related to the student’s preparation for the QE or dissertation. Funding is for travel during the current academic year and during the summer. Applications should consist of a 1-2 page proposal with a detailed budget, and receipts if the travel has been completed. Applications for research and travel grants must receive a written endorsement by the advisor. Details regarding the application process will be announced during Fall and Spring Quarters. Fall FeesEvery year the Graduate Division gives the anthropology department a block allocation based on Fall enrollments. They count students who have been enrolled up to seven years (full-time enrollment) or eleven years (part-time enrollment).Currentlly, the department paid part-time fees for all qualifying students who were in the field to encourage them to register for Fall Quarter and be counted towards the block allocation. Richard Randolph AwardThe Richard Randolph Award is an essay competition based on field research. It has been named after Emeritus Professor Richard Randolph in recognition of his invaluable role as a founding member of the UCSC Anthropology Department and his leadership in starting the UCSC Anthropology Graduate Program. Open to archaeology, cultural, and physical anthropology graduate students. There will be one $500 award given.This essay should be of publishable quality and follow the American Anthropologist guidelines. The award will be based on the overall quality, rigor, and originality of the work and on demonstration of effective field practice. Essays will be peer-reviewed by the Richard Randolph Award Committee.
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